April 2020 Board Video Conference Meeting Minutes

Written By Gary Toribio

Soulard Restoration Group, Inc.

APRIL 2020 BOARD VIDEO CONFERENCE MEETING MINUTES

Wednesday, April 15, 2020

Meeting was a video conference conducted on Zoom

Time called to order: 7:40 p.m. 4/15/2020

(At the start of the meeting a quorum existed with 8 of 10 Board members present.)

          (Presence indicated by  ☑  -  Absence indicated by  ⦸)

SRG BOARD OFFICERS:

DIRECTORS / SRG BOARD MEMBERS

☑

Scott Plackemeier (Pres./ Mtg Chair)

☑

Taylor Bodine

☑

Neil Putz (President Elect) – Joined 5 min. late

☑

John Durnell

⦸

Jeff Roberts (Treasurer)

☑

Beth Hoops

☑

Gary Toribio (Secretary)

☑

Marilyn Morris

☑

Billy Tomber (Exec. Editor SRG Communications)

☑

Dave Perry (Participated via conference call) SPEAKERS/OTHER ATTENDEES:

“Soulard Blaster weekly email newsletter” is referred to as the Blaster in these minutes.

There was not an SRG Board Meeting in March 2020 due to the City of St Louis COVID-19 Stay At Home Order.

  1. Old Business: Scott Plackemeier 

    1. Previous Board Meeting Minutes approval 

Approval of the minutes for the SRG Board Meeting on February 19, 2020, with a minor typographical correction as recommended by Board Member review.

Motion by Gary Toribio, 2nd by Marilyn Morris

Those present voted in favor of this motion. No votes opposed it.

Motion passed unanimously

    1. Treasurer’s Report 

(This report was provided in an 4/15/2020 email from Jeff Roberts, Treasurer, to the SRG Board before the meeting.)

      1. Current Total Account Balances $96,100.

      2. Carrollton vs Credit Union Accounts – All but $5,800 has been shifted over to Carrollton. Will wrap-up and close the Credit Union accounts at the end of this month. After 1 month wait, will move our $10,000 savings account from Carrollton to the Credit Union as previously approved in a motion adopted by the Board at the December 2019 meeting.

      3. QuickBooks Software – In the process of setting up the new non-profit version while maintaining the previous version and history.Treasurer’s Report (Continued)

      4. Soulard Station Auto payment of utility bills –We seem to be set-up on auto-draft for our utilities on the new Carrollton account. 

      5. Concert Series – 3 checks were issued to the St Louis Department of Parks through the Concert Series Committee for the 2020 Concert Series totaling $2000 (Security deposit and specific date rentals). 

      6. Treasurer Historical Files – The current Treasurer does not have the historical files from his predecessor, and therefore is unable to start the audit. Neil Putz is to assist in obtaining these from the former treasurer.

  1. New Business

    1. Neon Signage donated from the Kosciusko area: Dave Perry

      1. Item tabled to a future Board meeting.

    2. Transfer of Presidency: Scott Plackemeier 

      1. Scott transferred his position as the SRG President to Neil Putz who was elected as the President Elect in April 2019.

      2. Neil accepted the Presidency at approximately 7:50pm and took over running the rest of this Board meeting.

      3. Scott assumed the Past President position on the SRG Board.

    3. Bylaw Revisions: Gary Toribio

      1. As the lead on this Board Goal for FY2019-2020, Gary explained that progress was being made and that he was working with 5 or 6 members that volunteered to be a part of a subcommittee to make progress on the bylaws.

      2. John Durnell suggested that the Board schedule a Board Retreat to work on the bylaws and any recommendations from Gary and the Bylaws subcommittee. The scheduling of a retread is dependent on the future situation with the pandemic.

  1. SRG Issues Related to COVID-19 Pandemic

    1. April Annual General Membership Meeting

      1. The Annual General Membership meeting scheduled for April 1, 2020 and the SRG elections were not able to be held due to the City of St Louis COVID-19 Stay At Home Order that was in effect at that time.

    2. Election of SRG Officers & Directors 

      1. After a lengthy discussion among all of the Board members a census was reached on how the organization should proceed in light of the situation with the  pandemic that struck St. Louis as well as the rest of the State and Country.

      2. All current Directors and Officers will remain on the Board through April 2021.

C. The only Board vacancy will be the President Elect. Nominees will be sought for this position. An election will be held for the President Elect candidates by the members voting electronically by email or an online survey such as Survey Monkey.

  1. The new President, Neil Putz, stated that after the Board meeting, he would personally discuss the Board’s agreed upon reactions to the pandemic with each Committee chair and then to incorporate everything into a letter which he intended to ‘publish’ to the entire SRG membership via the upcoming weekly Soulard Blaster email.  

Secretary’s Note: Rather than repeat the contents that was to be included in the President’s letter, a copy, as distributed, will be included in May’s Board Meeting Minutes.

      1. The Secretary was to also draft a resolution memorializing the Board’s actions for adoption by email voting of the Board or at the May Board Meeting.

  1. Liaison reports

    1. Plan Review Team (PRT) / Code & Zoning: Neil Putz

      1. Small Travel Trailer on 802 Geyer

        1. Neil Putz discussed this with the PRT Chair, Jay Gibbs.

        2. The situation is being referred to the City’s Citizens Service Bureau for resolution if any ordinances or Historic Codes prohibit this trailer being clearly visible from the street frontage on Geyer.

    2. Residential Promotion: Taylor Bodine

      1. Historic Signage Program

        1. Taylor stated that the final copy for the signs were provided to the Committee Chair in February.

        2. The contractor printed proofs which were provided back to Taylor for final review. There were some errors which Taylor identified and returned to the contractor. The corrections were being made and another set of proofs are to be provided to Taylor.

        3. The Property owners still need to be informed of the signs that are being replaced or any new signs not previously installed.

        4. Marilyn Morris confirmed that there was not a written contract in place when this project began.

    3. Membership

      1. Scott Plackemeier volunteered to become the Board’s liaison for the Membership Committee.

  1. (Continued on the next page) Adjournment

Motion to Adjourn the Video Conferencing Meeting.

Motion by Beth Hoops, 2nd by Taylor Bodine.

Those present voted in favor of this motion. No votes opposed it.

Motion passed unanimously

    1. Meeting Adjourned at approximately 8:53pm

______________________________________________________________________

These minutes summarizing this meeting were prepared by SRG Secretary, Gary Toribio.

Minutes Approved by SRG Board subsequent to their meeting on June 17, 2020

Note:  The above information is the Board Secretary’s understanding of the motions, votes and general issues that were discussed but are not intended to be a verbatim transcript of the meeting.

Gary Toribio
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May 2020 Board Video Conference Meeting Minutes
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March 2020 General Meeting Minutes