October 2019 Board Meeting Minutes
Soulard Restoration Group, Inc.
OCTOBER 2019 BOARD MEETING MINUTES
Wednesday, October 16, 2019
Soulard Station, 1911 S 12th St
Time called to order: 7:10 p.m. 10/16/2019
(A quorum existed with 8 of 10 Board members present.)
(Presence indicated by ☑ - Absence indicated by ⦸)
SRG BOARD OFFICERS:
DIRECTORS / SRG BOARD MEMBERS
☑
Scott Plackemeier (Pres./ Mtg Chair)
☑
Taylor Bodine
⦸
Neil Putz (Vice Pres)
☑
John Durnell
☑
Christopher Schwarz (Interim Treasurer)
☑
Beth Hoops
☑
Gary Toribio (Secretary)
☑
Marilyn Morris
☑
Billy Tomber (Exec. Editor SRG Communications) Arrived at approx. 7:20pm
☑
Dave Perry________________________ SPEAKERS/OTHER ATTENDEES:
⦸
⦸
⦸
⦸
“Soulard Blaster weekly email newsletter” is referred to as the Blaster in these minutes.
Socialize and Dinner (provided by Dave Perry)
Treasurer Update: Scott Plackemeier
Jeff Roberts has agreed to be the Treasurer for the remainder of FY 2019-2020 Board Term.
Jeff couldn’t be present at the Board Meeting since he was traveling for work. He will attend the next General Membership Meeting on Wednesday, November 6, 2019.
Christopher Schwarz is working with Jeff for the transfer of the Treasurer Position.
Motion to approve Gary Toribio as the SRG Secretary effective September 18, 2019.
Motion by Beth Hoops, 2nd by Dave Perry.
6 votes in favor of this motion, 1 was late and not present for the vote and 1 abstained (Gary Toribio). No votes opposed it.
Motion passed.
Motion to approve Gary Toribio as the SRG Secretary effective September 18, 2019, and Jeff Roberts as the SRG Treasurer effective October 16, 2019.
Motion by Beth Hoops, 2nd by Dave Perry.
7 votes in favor of this motion and 1 was late and not present for the vote. No votes opposed it.
Motion passed.
Treasurer’s Report: Christopher Schwarz (Interim Treasurer)
The Board was provided the Profit and Loss Statement for July 1 – October 16, 2019
A memo regarding the new Board Officers (Roberts & Toribio) needs to be provided to the Bank, then a new signature card needs to be executed at the Bank.
Chris is working on the SRG Taxes which should be done by the end of October.
Old Business: Scott Plackemeier
Treasurer Update was addressed at the start of the meeting.
Minutes update and vote to approve
Motion to approve the minutes for the SRG Board Meeting on September 18, 2019, with documents attached regarding the request for the $5,000 donation to Saints Peter and Paul Church for the Parish Hall Elevator.
Motion by Billy Tomber, 2nd by John Durnell.
Those present voted in favor of this motion. No votes opposed it.
Motion passed unanimously
Historic Signage Program Update
Currently there is a total of approximately 29 Historical Signs in the program, 22 markers have been engraved, 18 of these markers are installed, and 7 markers have not yet been produced/engraved. To date, approximately $4,000 has been the total expenditures for the program.
Precision Engraving (Joe Denten) is the contractor for this project as approved by the previous 2018/2019 SRG Board.
Subsequent Board review of the signs that were complete and installed identified concerns with the text/ copy, tone, consistency and pattern of the overall project. Previously the current Board had determined that edits were necessary to reflect our standards and placed the project temporarily on hold to determine the changes that were to be made.
Various SRG Committees and Board members have worked very diligently to revise the text/copy for each sign. Per the motion below, the final revised wording for each sign is approved by the Board and the program will move forward.
Approximately 75% of the 29 signs will have the markers remade and engraved with the final Board approved copy then installed for the first time or reinstalled. The remaining 25% of the markers/signs will be produced, engraved and installed for the first time.
The needed rework of signs is not the contractor’s fault, as he produced the signs per the text/copy he was provided by SRG. Therefore, the Contractor will be paid additional for this rework. These additional costs combined with the original expenditures will stay within the Historical Signage Program’s original $10,000 budget approved by the SRG Board in March 2019. Taylor Bodine, as the Board liaison for the Residential Promotion Committee, will follow up with Precision Engraving to ensure that the contractor’s original quote accepted by the board is still the price structure utilized for this rework and any future signage.
John Durnell, on behalf of the board, will meet with Precision Engraving to agree upon a checklist for sign installation procedures and details prior any being paced at the historic properties.
For Historic Signage that has been previously installed and gifted to the associated homeowners, SRG will explain to each owner that we, at no fault of the contractor, have requested an update to their marker’s copy and strongly recommend a replacement. It will also be explained to the property owner that SRG will cover the costs for the replacing their sign. The reinstallation will be done by our contractor at the owners’ convenience.
Motion to approve Neil Putz’s proposal in his 10/9/2019 email that the Board approve the email’s attached FINAL historical signage text and provide it to the Residential Promotions Committee for action.
Motion by Taylor Bodine.
Billy Tomber seconded with the following amendment: Engravement of the copy provided by Neil Putz to the Board may proceed. The installation of the signs is contingent on the board and contractor agreeing on a checklist for installation as well as the additional costs being within the program’s originally approved budget.
Those present voted in favor of this motion. No votes opposed it.
Motion passed unanimously
Motion that all future Historical Signs associated with the Historical Signage Project are sent electronically to the Communications Committee for review, then be sent to the board for approval before any engravings can be made.
Motion by Billy Tomber, 2nd by Beth Hoops.
Discussion: Future requests for any additional historical signs for homes and other properties will first be reviewed by the Residential Promotion Committee and the copy/text developed, then the Communications Committee will review and subsequently submitted to the SRG Board for final approval. This motion was solely based on the permanency of this project in the neighborhood and to assist with the text, grammar and consistency of signage moving forward facilitating involvement of the appropriate Committees and the Board all working together for the best interest of this program.
Those present voted in favor of this motion. No votes opposed it.
Motion passed unanimously
4. Progress on Board Goals for FY 2019/2020
Status will be reviewed at the next SRG Board Meeting
SRG sponsored social event for coordination between neighborhood organizations and partners. (SBA, City, SSBD, CID, MGI, MGF, Legion, etc.)
Beth Hoops is coordinating with Residential Promotions Committee on concept, lead person for event, scheduling, budget, and other details.
There will also be a social for SRG Committee Chairpersons and limited key committee members.
New Business
STL Programs (Renaissance) Contract Review: Billy Tomber
Communications Committee to proceed with the 2-year renewal of the customary letter agreement with STL Programs for the publication of the Renaissance, Membership Roster and Soulard Star. Copies will be provided to SRG Board for review.
Date of December General Membership Meeting: Scott Plackemeier
The SRG Membership Meeting for the month will be rescheduled to the second Wednesday, December 11, 2019.
This provides for final coordination efforts/meetings preparations during the first week of December for the Parlour Tour. The December 11th meeting date also facilitates aspects of the Social after the meeting.
SRG Central Record Retention System in electronic/digital files: Gary Toribio
Recommended consideration of a system to retain SRG documentation in an electronic format moving forward. This would be for the Board and All SRG Committees including contracts for any event and venue, etc.
At the November 20th SRG Board meeting, will discuss developing a digital “cloud” archive and a process to ensure that everything is passed on from board to board in one place. The board recognizes the importance of retaining documents and establishing consistent requirements across the organization.
Liaison reports
Soulard Station: Marilyn Morris
Status of approved repairs and replacements in the approved budget.
Developing sign out sheet for the iPad and Square at Soulard Station as well as SRG property stored at the Mardi Gras Foundation building/warehouse.
Plan Review Team (PRT) / Code & Zoning: John Durnell
Beautification: John Durnell
"Art in the Garden" auction went well on Friday, September 28, 2019.
Approximately $7,00 to $8,000 received from the Beautification Fund Raiser at Molly’s on Thursday, October 10, 2019
Landscaping/gardening work winding down for Fall/Winter.
Communications / Renaissance: Billy Tomber
Soulard Renaissance out approx. 10/23/2019 and next Holiday edition to be distributed in by November 22nd.
The website is to be updated with current minutes that are now available.
Parlour Tour: Beth Hoops
First weekend in December 12/7 & 12/8
Committee is still looking for a few more houses.
Tickets go on sale Nov 1.
Residential Promotion: Taylor Bodine
Soulard Halloween Decorated Golf Cart Parade and Trunk or Treat, Friday October 25, 2019
Santa to Soulard, Friday, December 13, 2019
Vices and Virtues, Saturday February 8, 2020
Safety: Scott Plackemeier
Great turnout for National Night Out, with four block parties in the neighborhood.
Nov 15 is Central Patrol Trivia night; SRG has a table. If anyone would like to attend, they can let Scott (president@soulard.org) know.
SSBD (Soulard Special Business District) neighborhood safety forum at Molly’s on Monday, Nov 11.
Membership: Dave Perry
Membership Social for SRG Committee Chairpersons and limited key committee members with the Board.
Beth Hoops is coordinating with Membership Committee on concept, lead person for event, scheduling, budget, and other details.
Need additional members for Committee
Leadership Academy
License Plate Frames, potential promotional item
Signs and banners to be revised from “SRG” to “Soulard Restoration Group”.
Welcome Wagon
President to attend a Membership Committee Meeting.
Mixers at new apartment complexes temporarily postponed providing for better coordination and attendance by Apartments’ residents.
Fundraising: Chris Schwarz
Did well with Volunteers and revenues from the SRG Beer Booth at Oktoberfest on Friday, Oct 11 & Saturday Oct 12. (Approx. $600 in tips and $5,000 to $7,000 net in beverage proceeds.)
Volunteer tee-shirts available for those who did not pick them up at festival.
Appreciation Happy Hour for the Sponsors of the 2019 Concert Series, Hammerstones, Sunday, October 27, 2019
10. Community Improvement District: John Durnell
John provided a quick update that a Soulard CID meeting was recently held and that the CID election passed.
Adjournment
Motion to Adjourn the Meeting.
Motion by Beth Hoops, 2nd by Marilyn Morris.
Those present voted in favor of this motion. No votes opposed it.
Motion passed unanimously
Meeting Adjourned at approximately 10:10pm
______________________________________________________________________
These minutes summarizing this meeting were prepared by SRG Secretary, Gary Toribio.
Minutes Approved by SRG Board on: November 20, 2019
Note: The above information is the Board Secretary’s understanding of the motions, votes and general issues that were discussed but are not intended to be a verbatim transcript of the meeting.
______________________________________________________________________________
From: Neil Putz
Date: Wednesday, October 9, 2019
To: Scott Plackemeier, John Durnell, Beth Hoops, Billy Tomber, Schwarz, Christopher, Marilyn Morris, Taylor Bodine, Dave Perry, Gary Toribio
Subject: For Board Review, Approval, and Release to ResPromo
Fellow Board Members,
I am attaching 27 of the 28 write-ups for the Historical Signage Project. (The final write-up is still under historical research, and I am coordinating directly with the homeowners, Neal Thompson and John Wallace, to ensure accuracy.)
Beth Hoops and I have spent many hours and applied our editing experience to ensure these are consistent, understandable, and correct (both historically and grammatically). We feel very good about these!
To enable the Residential Promotions Committee to resume project implementation ASAP, I recommend that board members prepare for next week’s Board Meeting. By the time we meet on October 16th, please review these write-ups and either (1) provide your approval or (2) recommend specific changes which will enable you to approve.
Once we have Board approval, I propose that we permit our ResPromo Liaison (Taylor Bodine) to provide the results to the ResPromo Committee.
MOTION: I move that the Board approve the attached historical signage text and provide it to the Residential Promotions Committee for action.
Thank you for your patience as we worked on these!
Respectfully,
Neil Putz
Attachment: Soulard Historic Signage_FINAL.docx